Blog - For The Record — NYC Department of Records & Information Services

Kenneth R. Cobb

The Last Muster

On February 15, 1898, the United States battleship, Maine, sank in Havana harbor, Cuba, after an explosion that killed 260 men. Turmoil in Cuba arising from the push for independence from Spanish rule had led the U.S. to dispatch the Maine to protect American interests on the island.   

USS Maine Monument, Central Park, Art Commission Photograph Collection, NYC Municipal Archives. 

The sinking of the Maine produced an outcry against Spain particularly by the more jingoistic newspapers which held the Spanish government responsible for the disaster. The cause of the explosion was never satisfactorily explained, but the incident helped precipitate the Spanish-American war.

The intellectual content of Municipal Archives collections is often claimed to inform not only local, but national and even international events. Would this reputation hold in researching an important, but distant, incident, the sinking of the USS Maine?

The answer is yes, although as often happens, the research led to unexpected results. In this instance, the search helped explain the provenance of a series in the Municipal Archives’ historical vital records collection, titled, “Cuba and Puerto Rico—U.S. Soldiers—Deaths, 1898–1900.”

Available on microfilm in the Municipal Archives’ reading room since 1988, but rarely consulted, the material seemed to be an anomaly. Why would the City of New York maintain records with information about soldiers and sailors who died many thousands of miles away? Except for the fact that the records had been transferred to the Archives from the Department of Health, there was no provenance information.

Arthur K. Barnett, Cuba and Puerto Rico—U.S. Soldiers, Death Record, 1899. NYC Municipal Archives.

Arthur K. Barnett, Interment Record, 1899, National Archives (via Ancestry.com).

The record series, “Cuba and Puerto Rico—U.S. Soldiers—Deaths, 1898–1900, consists of certificate forms. They are bound in alphabetical order according to the last name of the deceased serviceman. The name of the deceased soldier or sailor is recorded on each form, along with his military rank and affiliation, date, and cause of death. Sergeant Adolph J. Robinson, for example, from Company D. of the 9th U.S. Volunteer Infantry died of tuberculosis on October 22, 1898. There are approximately 800 items in the series.   

Why had these records been created? Although similar to death certificates filed by the Department of Health, death records are generally created and filed in the locality where the death took place. Each of these servicemen had died in Cuba or Puerto Rico. What is the connection to New York City? 

Charles R. Barnes, Cuba and Puerto Rico - U.S. Soldiers, Death Record, 1898. NYC Municipal Archives.

Charles R. Barnes, Interment Record, 1898, National Archives (via Ancestry.com).

Perhaps using the name and date information to search additional information available from other online resources would help answer the question. For each representative sample of names and dates entered into the Ancestry.com portal, the result was an interment record from the National Cemetery in Arlington, Virginia. (The interment records are held by the National Archives and accessible via Ancestry.com.) But again, if these servicemen died in Cuba or Puerto Rico, and had been buried in Arlington, Virginia, what is the connection to New York City? 

Further examination of the interment records provided a clue. In the “remarks” section of the record for Lieutenant Arthur K. Barnett, for example, this somewhat cryptic language had been recorded: “Orig. bur: Cuba  Recd. N.Y. on “Crook” Apl. 27/99 #122512.” Translation: Lt. Barnett had been originally buried in Cuba; then disinterred and transported to New York aboard the “Crook,” arriving on April 2, 1899.    

Adolph J. Robinson, Cuba and Puerto Rico - U.S. Soldiers, Death Record, 1898. NYC Municipal Archives.

Adolph Robinson, Interment Record, 1898, National Archives (via Ancestry.com).

What was the “Crook”? “The Dead on the Crook—Soldier's Bodies from Cuba to be Buried at Arlington,” read a New York Times headline on April 28, 1899. “The United States transport Crook, employed in the service of bringing home the bodies of American soldiers who fell in battle or died of disease in Cuba and Puerto Rico, and which arrived here on Wednesday evening, left her anchorage off Liberty Island early yesterday morning and proceeded to the Government pier at the foot of Pacific Street, Brooklyn. The Crook brought 356 bodies, 355 which are those of soldiers and civilians who paid the price of our nation’s victories. One body is that of a woman, Mrs. Ziegerfoos, the wife an American mine owner of Santiago [Cuba], who helped along in every way possible the American cause during the war.”

The article explained that 245 deceased soldiers had been transported from Santiago, Cuba; 98 from Puerto Rican ports and twelve from Guantanamo. Given an outbreak of yellow fever in Cuba at that time, the authorities decided that all the bodies from Cuba would be buried at Arlington Cemetery, “...with the provision that the relatives may claim their own during next Winter.” The twelve from Guantanamo “will be turned over to the navy yard authorities for burial in the naval cemetery.” The article further noted that the Crook had brought additional remains in earlier trips, and that “There yet remain about 700 dead in Cuba. No more bodies will be brought home until the cool weather sets in next Winter.” The article concluded: “The bodies were taken at once onboard lighters for transportation to Jersey City, when a funeral train will leave this evening.” Examining other interment records revealed additional shipments of caskets from the Caribbean for burial in the States via New York City.

That was the answer. Although the article did not mention the presence of officials from New York City’s Department of Health, it is clear that creation of the records arose from their efforts to prevent infectious disease from entering the City’s population. The attestation on each of the certificates, usually by a U.S. Army surgeon, that “...remains have been placed in a proper hermetically sealed casket, and that their removal will not endanger public health,” points to this concern.

A. G. Anderson, Cuba and Puerto Rico - U.S. Soldiers, Death Record, 1898. NYC Municipal Archives.

A. C. Anderson, Interment Record, 1898, National Archives (via Ancestry.com).

It is reasonable to conclude that this series was created under the same motivation as the Department of Health’s “Bodies in Transit” collection in the Archives. Although the Transit series date span ends in 1894, the Department of Health apparently continued the practice documenting the transportation of deceased persons within New York City.

The data on the New York City records, plus the information recorded on the Arlington Cemetery records provides a significant resource for historians and family genealogists. Noting that most of the servicemen died of disease and not battle wounds is just one valuable observation. The records have been slated for digitization and online access.

Once again, historical records in Municipal Archives prove their utility for research on topics both local and national. And in this example, what started as a simple query about an event one hundred twenty-five years ago, has resulted in information that enhances the research value of a previously little understood collection.

Mrs. Eliza A. Ziegenfuss, Cuba and Puerto Rico - U.S. Soldiers, Death Record, 1899. NYC Municipal Archives.

Returning to the Times story, the unnamed author of the article described a somber scene upon the ship’s arrival at the dock. “There was nothing of sentiment in the lifting of the pine boxes, one by one, over the side of the vessel, and the only persons there to greet them were a corps of clerks from the Army Quartermaster’s office who called out the name of each as the pine box was swung over the ship’s side. It was the last muster.”

The Rev. Dr. Martin Luther King, Jr. in New York City

The Rev. Dr. Martin Luther King, Jr. and Mayor Wagner, City Hall, December 17, 1964. Official Mayoral Photograph Collection, NYC Municipal Archives.

The Rev. Dr. Martin Luther King Jr. accepted the Nobel Peace Prize in Oslo, Norway, on December 11, 1964. Upon his return from Europe the following week, Mayor Robert Wagner presented Dr. King with the Medallion of Honor, the city’s highest award.   

Mrs. Alberta Williams King, Rev. Dr. Martin Luther King, Jr., Mrs. Coretta Scott King, and Mayor Robert Wagner, City Hall, December 17, 1964. Official Mayoral Photograph Collection, NYC Municipal Archives.

“This city has officially welcomed many world‐renowned figures,” Mayor Wagner said at the City Hall ceremony on December 17. “I can think of none who has won a more lasting place in the moral epic of America. New York is proud of you, Dr. King.” 

The Rev. Dr. Martin Luther King, Jr., Mrs. Coretta Scott King, and Mayor Wagner, City Hall, December 17, 1964. Official Mayoral Photograph Collection, NYC Municipal Archives.

New York City has a long history of honoring special guests—athletes, aviators, astronauts, royalty, world leaders, even a virtuoso piano player—all celebrated with memorable receptions. Since the early years of the twentieth century, bureaus within the Mayor’s Office have been responsible for these welcoming events. During the Wagner Administration, the Department of Public Events had this responsibility.   

Program for Presentation of the City of New York Medallion of Honor, to Rev. Dr. Martin Luther King, Jr., December 17, 1964. Mayor Robert Wagner Collection, NYC Municipal Archives.

Examining files in the Public Events series within the Mayor Wagner papers, reveals extensive documentation regarding Dr. King’s reception. On December 1, 1964, Department of Public Events Commissioner Emma Rothblatt convened a meeting of twenty-six people to discuss arrangements for the day’s activities. The resulting multi-page minutes of the “Planning Meeting” detailed the necessary preparations. The press release subsequently issued on December 15, provided the finalized schedule for the day’s ceremonies: “Dr. King will be driven in an official limousine heading a five-car motorcade, with police escort from the Waldorf-Astoria Hotel at 11:30 a.m. on Thursday.” Proceeding down the East River Drive, the motorcade will arrive at City Hall where Mayor Wagner will present the Medallion of Honor. Later in the evening, at 6 p.m. “Mayor Wagner will tender an official City reception to Dr. King in the Empire Room of the Waldorf Astoria and present a desk set, bearing the seal of the City of New York.”

Program for Presentation of the City of New York Medallion of Honor to Rev. Dr. Martin Luther King, Jr., December 17, 1964. Mayor Robert Wagner Collection, NYC Municipal Archives.

Correspondence in the files demonstrates the thoroughness of the preparations. The December 15 memo to Public Events staff member Colonel Paul Armus is typical:  “Subject: Lincoln Cars. To: Colonal Armus. Please make the necessary arrangements for the release of the three Lincoln cars for Thursday, December 17th, from approximately 9:30 A.M. until midnight.” Other memos discussed gifts to be presented to Dr. King’s father, mother, and wife. On December 4, Commissioner Rothblatt notified Armus that “The Mayor has decided that the Silver Letter Opener for Dr. King’s father and the charm key for Dr. King’s wife and mother will be presented at the reception on December 17. Just to be certain however, I will have the awards ready at City Hall should the Mayor call for them.” 

Seating Arrangement for Dr. King’s Motorcade, December 17, 1964. Mayor Robert Wagner Collection, NYC Municipal Archives.

Other folders contain documents concerning the evening reception at the Waldorf Astoria. Labeled “Very Special Attention,” a checklist specified the beverages to be served (Scotch, Rye, Bourbon “on-the-Rocks” and Highballs, Gin and Tonic, Old Fashioned, and Dry Martini Cocktails to be freshly made as needed”), gratuities (“No Tipping” signs to be displayed”), decorations, flags, music (“Provide one well-tuned Baby Grand Piano…”), as well as the extensive menu. It also included a list of the 400 invited guests—Vice President‐elect Hubert Humphrey and Mr. and Mrs. Count Basie, among the acceptances. 

Invitation to Reception for Rev. Dr. Martin Luther King, Jr., at the Waldorf-Astoria, December 17, 1964. Mayor Robert Wagner Collection, NYC Municipal Archives.

The next day’s New York Times reported on Dr. King’s visit: “Addressing a crowd that packed every corner of the City Council Chamber and overflowed into the corridors of City Hall, Dr. King, in a deep voice and measured tones, said: ‘I am returning with a deeper conviction that nonviolence is the answer to the crucial political and moral questions of our time—the need for men to end the oppression and violence of racial persecution, destructive poverty and war without resorting to violence and oppression’.” 

Memorandum regarding City Hall reception for Rev. Dr. Martin Luther King, Jr., December 2, 1964. Mayor Robert Wagner Collection, NYC Municipal Archives.

The Times also noted that “Dr. King slipped the medal into the right flap pocket of his dark‐blue suit. In the left inside pocket of his jacket was the small, yellow check of the Nobel Prize Committee, made out for 273,000 Swedish kroner ($54,600).” The Times report added that Dr. King planned to donate his entire prize to the civil rights movement.

On this weekend as we reflect on the life of Dr. Martin Luther King, please take a few minutes to listen to Dr. King’s remarks at the City Hall ceremony: The Rev. Dr. Martin Luther King, Jr. December 17, 1964 at City Hall

Dr. Martin Luther King, Jr., City Hall, December 17, 1964. Official Mayoral Photograph Collection, NYC Municipal Archives.

“Yes, our souls have been tried in the cold and bitter Valley Forges of the Deep South, and black and white together, we have met the test. We shall overcome.” 

-Dr. Martin Luther King, December 17, 1964.

The Queen and the City

Queen Elizabeth II visits New York City, July 6, 2010. Mayor Bloomberg Photo Collection, NYC Municipal Archives.

The late Queen Elizabeth II traveled to New York City three times during her 70-year reign as the British monarch. The first visit took place on October 21, 1957. Her majesty had expressed a lifelong desire to see the famous Manhattan skyline from New York harbor. Her wish was granted as she traveled by ferry from Staten Island across the bay to the Battery for the start of a ticker-tape parade that brought her to City Hall and a welcome from Mayor Robert Wagner.

Ticker tape parade Her Majesty Queen Elizabeth II and His Royal Highness the Prince Philip, Duke of Edinburgh, October 21, 1957. NYC Municipal Archives Collection.

Queen Elizabeth’s 24-hours in New York City was the culmination of a six-day visit to the United States. The details of her journey are well-documented in Mayor Wagner’s subject files. The records include a ten-page “Program for the Visit of Her Majesty Queen Elizabeth II and His Royal Highness the Prince Philip, Duke of Edinburgh, to the United States of America, October 16–21, 1957.” The program lists the fifteen members of the royal party as well as a minute-by-minute schedule, beginning with their 1:30 p.m. arrival at Williamsburg, Virginia on October 16. Other stops included the College of William and Mary, and three days of sightseeing and ceremonial luncheons and dinners in Washington D.C.

The program indicated that on the evening of October 20, the Queen and her party would depart from Union Station in Washington arriving at Stapleton, Staten Island the next morning at 10:10 a.m. to begin their day of festivities in New York City. A luncheon at the Waldorf Astoria hosted by Mayor Wagner followed the ticker-tape parade. Their itinerary included a stop at the United Nations and the Empire State Building and ended at 11:45 p.m. when the motorcade proceeded to Idlewild International Airport for a 12:45 a.m. departure by Royal Aircraft for London.

Waldorf Astoria program for a luncheon in honor of Her Majesty Queen Elizabeth II. Mayor Wagner Papers, NYC Municipal Archives.

The folder in the Mayor Wagner collection also includes items such as a helpful memo issued by the Department of State, Office of the Chief of Protocol. The document specifies that “The Queen and Prince Philip prefer short, simple meals.” For beverages, “The Queen likes Rhine wine, sherry, and Canada Dry ginger ale. Prince Philip may ask for Scotch Whisky and Soda Water or Gin and Tonic Water.”

Queen Elizabeth II visited New York City again on July 9,1976, as part of a six-day tour of the United States marking the Bicentennial of America’s Declaration of Independence from Britain. Although Mayor Abraham Beame proclaimed her an honorary New Yorker, there is not documentary evidence of her visit in the processed records of his administration. However, the mayoral scrapbook series does provide a source of information. Beginning in 1904 clerks in the mayor’s offices clipped articles from local newspapers that referred to the mayor, or municipal events in general, and pasted them into scrapbooks. The practice continued through the administration of Mayor Edward I. Koch. Although many newspapers have been digitized in recent years, the scrapbooks contain clippings from all the daily newspapers. The scrapbooks also provide useful context for events and personalities that is not always apparent in on-line searching.    

Not every New Yorker was happy with the Queen’s 1957 visit. The Queens chapter of the Ancient Order of Hibernians sent Mayor Wagner a letter protesting “the use of taxpayer’s money to entertain a British Queen.” Mayor Wagner Papers, NYC Municipal Archives.

Mayor Beame’s staff clipped several articles documenting the Queen’s day in New York City. According to the New York Times, it began with her arrival at the Battery aboard a “sleek 44-foot motorboat—from the royal yacht Britannia.” The Daily News reported that Queen Elizabeth accepted a welcoming bouquet from Mayor Beame’s granddaughter, Julie, at Battery Park. From there she went to Federal Hall and then “strolled, with Beame and Mrs. Beame, the 100 yards up Wall Street to Trinity Church.” Their itinerary included a luncheon at the Waldorf Astoria Hotel, and a stop at the Morris-Jumel mansion in Harlem. Several articles detail her 30-minute visit at Bloomingdale’s department store: “A Bloomin’ Good Day for Queen Elizabeth,” proclaimed the Daily News. The Times reported that the excursion had been suggested by the department store executives, “… as a very American experience,” and agreed to by the Queen. The article went on to note that “…the Queen seemed slightly bewildered—and perhaps that was because what she was doing was not exactly part of her everyday routine. In Britain, the Queen seldom goes shopping—the merchandise comes to her.”

Queen Elizabeth’s third and final visit to New York City took place on July 6, 2010. The Mayor Michael R. Bloomberg photograph collection includes several images of Queen Elizabeth during her visit. Bloomberg administration records have not yet been completely processed and it is not known if there is other documentation of the one-day visit. But newspaper accounts tell the story. According to the New York Times, the Queen and Prince Philip arrived by private plane from Canada. Her majesty made a short address to the United Nations. Next her motorcade traveled down to ground zero where “…she solemnly laid a wreath in remembrance of the lost lives. Then, along with her husband, she greeted some of the families of the victims and first responders.” Her final foray was to nearby Hanover Square to officially open the British Garden, a triangular park that opened in 2008 as a memorial to the 67 British citizens who died on September 11.

Thank you letter from Buckingham Palace, October 24, 1957. Mayor Wagner Papers, NYC Municipal Archives.

Save America’s Treasures, the Brooklyn Bridge Drawings Collection

In September 2021, the Municipal Archives received the very welcome notice of grant funding from the National Park Service Save America’s Treasures (SAT) program to preserve the Brooklyn Bridge Drawings Collection. Established in 1998, the SAT celebrates the country’s premier cultural resources with grant support to preserve properties listed in the National Register of Historic Places and for projects involving collections that document significant places. The Institute for Museum and Library Services administers the SAT-funded projects.

Valentine's Manuals

For the Record readers may have observed articles are frequently illustrated with images copied from Valentine’s Manuals. Published annually between 1841 and 1870 (except 1867), and formally titled, Manuals of the Corporation of the City of New York, these volumes are a familiar source for information about municipal government, and particularly, graphic depictions of “old New York.”

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